旅行 & 会议
旅行 & 会议
旅行/里程 Reimbursement
如果您为Chabot或CLPC的CD的业务驾驶您的私家车，您可以 request travel/mileage reimbursement. 此报销可以 只有 include mileage, bridge tolls, and parking. For travel within the district, the 旅行 Expense 索赔表单 may be used. This form may be submitted on a monthly basis for 当地的旅游. Local travel does not require approval in advance. 杂费 与本地旅行有关的费用(停车、通行费等)也可在此表上申报.)旅游 to and from work and home is not reimbursable.
- 所需信息:
- 日期
- Location of Origin and Destination
- 旅行目的
- Number of Miles 旅行ed
- 其他 Charges: 停车, Tolls
- 预算 帐号码串 (FOAP)
- 附上来自Banner或Class-Web的FGIBDST截图以显示可用资金
- Area Manager and VP’s approval
对于地区站点之间的旅行，请参见下面的标准化里程率. 有 不再需要打印谷歌地图或Mapquest来证明旅行里程 这些网站.
| 从 | 要做 | 对CC | 对LPC的的 | 对电视文化中心大楼 |
|---|---|---|---|---|
| 地区办公室 | - | 18 | 9 |
1 |
| “大学 | 18 | - | 25 | 19 |
| 拉斯波西塔斯学院 | 9 | 25 | - | 8 |
| Tri-Valley Career Center | 1 | 19 | 8 | - |
会议: Leave Request Form
会议必须提前批准，使用会议休假申请表. 这张表格是用来确保你有适当的授权在大学旅行 业务. Your immediate supervisor must sign the form. Foreign travel requires approval by the Board of Trustees. 旅行 within the district does not require completing a 会议 Leave: Request form.
- 所需信息:
- 附上支持文件和会议信息，包括日期和地点.
- 请注意:没有此证明文件，您的申请将不予处理 附加
- 工作人员姓名
- 会议标题
- 日期s and Location of 会议
- Sponsoring Group, if applicable
- Purpose and Contribution to Chabot/CLPC的CD
- Estimated Cost of Attendance
- Sub Information for 教师, if applicable
- 工作人员 Member Signature and 日期
- 如果费用应计入校园预算，请勾选“是”并输入预算 帐号码串 (FOAP)
- Be Sure to Note the Maximum Total Reimbursement Allowed
- 请注意:如果在任何时候被收费的账户发生变化，您需要提交 在处理费用申请之前，经过适当签名的修改后的表格
- 附上来自Banner或Class-Web的FGIBDST截图以显示可用资金
- Area Manager and VP’s approval
会议 Leave: Expense Claim Form
会议报销是预先批准的与商务有关的旅行.g.研讨会上, 研讨会，会议，会议，可能包括注册费，住宿费，交通费， 餐费和杂费. An approved 会议 Leave: Request form must be on file 以便Chabot商务服务人员处理您的会议休假费用 索赔表单.
您必须在会议结束后十(10)天内提交您的会议休假:费用报销表 完成旅行. 如果收到预支款，而实际费用低于 预付款，差额必须在提交会议休假费用时汇出 索赔表单.
- 所需信息:
- W# or Social 安全# of Requestor
- 全名及地址
- 会议标题
- 日期s of Attendance and Location
- 对于每个出席日期，请填写日期，旅行里程，住宿，用餐，登记 Fees, and 其他 Expenses, as applicable
- 填写预算 帐号码串 (FOAP)收费
- 所列的账号必须与批准会议上提供的账号相符 休假申请表
- 如果数字不匹配，您需要提交修改后的会议休假请求 form as described above
- Attach Supporting Documents
- 会议信息 (proof of attendance)
- Copy of Approved 会议 Leave Request Form
- 所有正本收据
- 附上来自Banner或Class-Web的FGIBDST截图以显示可用资金
- Area Manager and VP’s approval
一旦您的申请表被处理，您将收到您的报销支票 through postal mail, at the address listed on your request form.
现金垫款
*当需要大量资金时，可要求预支现金. 地区业务 服务部门将跟踪所有预支给员工的旅费，将其记录为应收账款。 i.e. money owed to the District by the employee. 地区业务 Services will carefully 审核未结清的应收账款，以确保收据的真实性 资金的支出(或资金的回款)及时到位 的方式.
例子: Competitions; to Reserve Facilities; 餐 for students during a sporting event and/or field trip; 会议 registration fees & meals, or other costs associated with approved conference or meeting travel such as gas, toll, parking, etc.
形式: 完成一个单独的 支付形式 对于每个ag体育/请求. Only one advance/event will be approved at a time and you must clear your current advance before requesting another.
处理时间: Arrangements should be made 提前6周. Chabot Business Services要求至少提前四(4)周提交表格 District requires the forms two (2) weeks in advance. Estimate total time is 6 weeks.
To clear outstanding advance check: Submit original receipts with 会议 Leave: Expense Claim Form 不迟于ag体育发生后的10个工作日向Chabot商务服务提供 cash advance was requested for.
- Less spent on cash advance:如果实际费用少于预支费用，则差额必须汇出 filing the 会议 Leave: Expense Claim Form. Chabot Business Services staff will post the credit in Banner to the appropriate account.
- Over spent on cash advance: 如果实际费用超过预支，则费用超过现金预支 是否在区域经理和副总裁批准后报销.
*如果您有未偿还的现金预支，将不会批准进一步的现金预支.
Reimbursement for Actual Expenses
住宿
参加会议的旅行者应该尽早预订，以便参加会议 advantage of group rates. 旅行ers are expected to use lodging that is necessary 而且要合理，选择最低的标准房价. 逐项分类的旅馆 必须提交住宿账单，其中包括员工在酒店账单上的姓名 with the 会议 Leave: Expense 索赔表单.
餐
Original, itemized receipts are required for all meals. CLPC的CD does not reimburse for alcoholic beverages. Meal receipts containing multiple people must contain employee 其他授权人员的姓名或名称，以及用餐目的.
In the event non-authorized personnel, e.g., family or friends, are on the same receipt, 偿还的金额必须调整，以反映已授权的偿还 人员只.
空中旅行
旅客应该订最便宜的经济舱或经济舱机票. CLPC的CD does not pay for 业务 or first class airfare. Provide a receipt for travel to and from your destination. This will normally be an itinerary receipt for the airfare, 旅行社、航空公司或在线预订工具的付款证明.
汽车租赁
A receipt showing total charges paid must be submitted with the 会议 Leave: Expense 索赔表单. 在执行租赁协议时，碰撞损害免责声明(CDW)应该是 accepted and the premium fee paid. Personal Accident Insurance is to be declined because 本地区为所有因公出差的工作人员提供此项保险.
保险证明 is provided by CLPC的CD's joint powers authority, SWACC. Click here to access the Request a Certificate of Insurance form.
注册费
Proof of payment is required for registration fees. A typical invoice will include 员工姓名、费用、活动日期和活动地点. 付款证明应包括会议议程或计划的副本.
杂费
其他偶然、经常和必要的费用不需要收据. 这样的费用 include telephone charges, Internet charges, taxi, parking, etc. 但是，任何费用 over $25 requires an original receipt. Expenses for valet services, i.e. 干洗 or laundry, are not allowed.
私家车的使用
里程将根据当前IRS里程率报销. 从 一个在线工具，如谷歌地图™，显示总行驶里程. 里程 除了会议目的地以外，只要是会议目的地，也可以包括 出于商业目的. Driving in lieu of flying cannot exceed the cost of airfare plus ground transportation. CLPC的CD may, at its discretion, provide a vehicle in certain 实例.
批准
旅行者的直接主管必须在任何与旅行有关的表格上签字. 员工不能授权/批准自己的旅行或费用.
其他
本地区不报销配偶或同伴旅行的费用.
与会议有关的所有费用都应包括在费用报销表中。 even if paid from another source. Form example, if conference registration is paid 使用p卡，会议费用必须作为费用包含在费用中 表格，然后将相同的金额作为扣除额列入“少p卡”线上 of the Expense 索赔表单.
Original, itemized receipts must be submitted. A credit card statement is proof of payment but does not qualify as an itemized receipt.
使用 Missing Receipt Statement for any receipt that is missing. This form must be signed by your immediate supervisor, as well as the Chancellor or Vice Chancellor, Business Services. 一定要包括 a reason for the missing receipt on the form.